Review of Standing Committee Working Group

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Review of Standing Committee Working Group

A small working group created to prepare a review of Standing Committee and its role, responsibilities, authority and delegations and report back to Regional Meetings.

Purpose

A small working group created to prepare a review of Standing Committee and its role, responsibilities, authority and delegations and report back to Regional Meetings.

NOTE:
The Working Group was laid down at Yearly Meeting 2021. 

 

BACKGROUND:

Minute YM19.44
We note that the urgent decision-making procedures in the AYM Rules of Association, and therefore the Handbook, may no longer be fit for purpose. We ask Standing Committee to identify a process to review its urgent decision-making process and the AYM Rules of Association.

Minute YM19.55
We agree to ask Standing Committee to broaden the scope of its review (as agreed upon in Minute YM19.45) and propose a process for the review of its role, responsibilities, authority and delegations and report back to Regional Meetings.

Term of Service

  • Appointed YM19
  • Term end date YM21

Membership of Working Group

Alan Clayton, David Purnell

 

WORKING GROUP FINAL REPORT:

Minute YM21.16 
As part of the YM21 business process, items agreed to by Regional Meetings prior to Yearly Meeting would be noted in the minutes of YM21. These matters are: g) Review of Standing Committee Report Regional Meetings accepted the proposals 1, 2, 3, 5, 7, and 8 in the report, with suggested changes noted in italics. Items 4, 6 and 9 remain to be considered.

Minute YM21.38 
YM accepts these recommendations in the Review of Standing Committee report, noting that Standing Committee makes decisions only on matters that cannot wait until a Yearly Meeting, as is currently stated in the Handbook of Practice and Procedure (see Section 5.3.8):

1. That Standing Committee is entrusted with responsibility for the ongoing management of AYM through the year.

2. That Standing Committee carry out its role within the guidelines of the Handbook, including regular consultation with Regional Meetings, and with AYM committees.

3. That the membership of Standing Committee remains as at present, and meetings (whether online or face-to-face) be held as needed to suit the timetable of AYM business through the year.

4. That online Standing Committee meetings be set up so as to make possible the most effective participation in, and clerking and recording of, the decision-making. We recognise the additional work required of the AYM office bearers in achieving this.

5. That the preparation process for meetings of Standing Committee ensure that Regional Meetings have time to receive adequate information and arrange maximum participation by as many members/attenders as possible.

6. Once the Yearly Meeting has accepted the report and recommendations, the Handbook Committee will be asked to implement these changes in the wording of the Handbook.

7. That no change be made to the Association’s Rules until the new procedures are well established.

8. That the points raised in Appendix B* be noted for future discernment in the light of experience of the changes being made in Standing Committee’s work.

9. That the report and recommendations be accepted and implemented.

*NOTE: Appendix B: Items for Future Consideration from the original Documents in Advance 2021 report, p33 read:

  • The terms of RM members on Standing Committee.
  • The inclusion of national Committee conveners in meetings of Standing Committee. This is the situation with the equivalent Britain Yearly Meeting body – the Meeting for Sufferings - at least in relation to certain named committees.
  • The role and responsibilities of national office-bearers.

We recognise the additional work required of both the AYM office bearers and Regional Meeting Clerks in preparing for online Standing Committee meetings.

YM asks the Handbook Revision Committee to amend the Handbook of Practice and Procedure to reflect the changes to the way Standing Committee operates as recommended in the Review of Standing Committee.