Behaviour during a meeting

Mute your microphone

It is good practice to mute your microphone during a meeting unless you are speaking. This avoids your background noise interfering with the meeting.

If you want to speak

The normal protocol if you want to speak is to hold your hand in front of your face so the host can see it. The host will then ask you to speak. If you have joined the meeting by telephone, say your name and wait for the host to identify you.

Screen sharing

Participants may be able to share their screen during a call, depending on the settings decided by the host.

If that happens, your Zoom window will change to full screen and you will see the other person's screen alongside your view of the participants. At the top of the Zoom window there are options to control the size of the window and what you can see.

Screen sharing can be used to show draft minutes, background documents and other items on each participant's computer.

Chats

At the bottom of the Zoom window there is an icon for chats. Messages can be sent to all participants or to one particular participant (using their name shown on their image).

If you receive a message a notification will appear in your Zoom window. If you put your mouse in the Zoom window you will see a 'Chat' icon at the bottom; clicking on it will open the message screen.

Messaging can be used to share draft minutes, website links or other information.