The Committee provides assistance to the rostered Regional Meeting that is planning and hosting Yearly Meeting.
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Yearly Meeting Planning Support Committee
As the Yearly Meeting is hosted by a different Regional Meeting each year, this Committee provides assistance and continuity for the various Planning Committees. It consists of Friends from different Regional Meetings with particular expertise. It usually arranges the registration process and a website for use during Yearly Meeting to show the timetable, reports, minutes, comments and other documents.
The Committee has also produced a Planning Manual for use by the various Regional Meeting Planning Committees which it keeps up to date.
Here is a link to the Manual
12 months prior to YM start
Contribute to choice of venue for YM. Visits to potential venues with other committee members. Request space for the Bookshop in a site where there will be passing traffic, preferably near the dining area. Preferably the site should be a separate one which can be at least closed off overnight.
Time: 20 hours
9 months prior to YM start
Approach a bookseller who is willing to supply books and will accept back any unsold books. Pauline Books and Media in Adelaide (PBM) will do this. Discuss a list of books which can be ordered. Decide how many of the standard Q books to order. Catalogues are available on the Web for Friends Book Centre, Euston Rd London and also The Book Depository. There is a list of those presently available (attached) PBM are now used to our preferences and will add a range of suitable books in addition. See attached note re payment.
2 months prior
Check on progress with the order, and make arrangements for delivery of the books to the YM site preferably on the morning of the first day of YM. PBM will provide a list of Books with prices to keep track of sales as they occur.
2 hours per week