Breakout rooms

Sheila Keane has provided the following guide to Breakout Rooms.

If you want more help you can contact her at sheilakeane57@gmail.com.

Click on Breakout Rooms. This option appears. Assign automatically for random allocation. Set number of groups so there are the right number of people in each group. Then click Create.

You have a number of options to choose for settings for the breakout rooms you are setting up. Select “Options” on the bottom left of the breakout rooms window. When options are as you want it and you’re ready for the groups to start, then click open all rooms (bottom right). NB: you can get the rooms all set up in advance during the meeting, and then wait for the cue to open all rooms later in the meeting.

If you choose to assign people manually, this window will pop up. You can add, rename or delete rooms.

You can assign participants to a room manually by hovering over the blue Assign text and then ticking the name(s) you want to be in that group. People who are not yet assigned will show up as options to be assigned – in this example, Elizabeth Hooten is not yet assigned. Tick her name and she will be assigned and will no longer show up as a person who can be assigned because she is already in a group.

You can also move people from one group to another - not pictured. Use drop down arrow on room number, select participant, move to another room (i.e. manually re-assign them to a different group)

Once the breakout session is closed, if you want another breakout group session you can re-create the groups. However, this will create the same groups as you had before. If you want different groupings you will need to assign participants manually or delete all rooms and start over.