Small business meetings

Skills

The following skills are needed by participants and hosts for Small business meetings.

tech hosts

• Share screen
• Chat settings
• Usual controls: mute all, video off, waiting room, remove from meeting, invite, assign co-host

Suggestions and advice

Participants

• Same skills & equipment requirements for remote and In the Room participants as in MfW
• For larger meetings, participants need to know how to raise hand so they can be recognised to speak during the business session. Do this from the reactions button at the bottom of the zoom screen

Host functions

• Same host functions as in MfW: mute/request unmute. Video off/ request on. Remove from meeting. Send invitation. Chat settings. Put people in waiting room.
• Share screen/ allow others to share screen or not

• Share ‘desktop’ vs sharing one app (privacy issue)

• Share setting to optimise for audio/ video

• There are changes to view when screen share is on. Turn off share screen to enable more visual interaction of participants

• Screen share Google docs (not a Zoom function but often used by RM clerks) allows remote person(s) to serve as recording clerk(s)

• Assign a tech co-host for larger meetings, say 8 to 12 people. Enable chat for participants to ask tech co-host for help

• Tech co-host to monitor chat. They will be attending to technical matters and won’t be able to participate in the business of the meeting.

• Tech host video off & mute minimises intrusion

• Tech co-host to monitor for people with background audio/visual noise, as well as those speaking who need to unmute. May also remove people (e.g. if someone signs on using two devices)